Articles on: Diary and Scheduling

Track clinician payouts using Amount Payable and reports

Alongside override costs, you can optionally record how much is owed to a clinician for completing an appointment using Amount Payable. This is designed for internal tracking and reporting only.

What is Amount Payable?

Amount Payable records how much a clinician should be paid for an appointment.

If left blank, it defaults to £0
It is not shown to clients
It does not affect appointment pricing, payments, or invoices
It is used only for reporting

Amount Payable is separate from override cost:

Override cost = what the client pays
Amount payable = what the clinician is owed

How to set an Amount Payable cost for a Clinician

Go to Main Menu → Settings → Scheduling → Appointment Types

Click to Edit an appointment type, or you can set this up when creating a new type.

In the clinician table under 'Who will offer this treatment?', enter a value in the Amount Payable column for the clinician(s) who require it:

Use the '+Add Clinician' button to add more clinical users to this appointment type, if needed.

Save the appointment type

That's it, you're all set to start tracking clinician payouts!

Reporting

Two reports are available under Main Menu → Finance to support this feature:

Appointment Costs Monthly

Shows the total amount payable to each clinician for the selected month

Clinician Appointment Costs

Lists individual appointments for a clinician
Shows the amount payable per appointment
Includes a total payable amount

Both reports include all appointments for the month, whether they have been invoiced or not.

Updated on: 29/01/2026

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