How do I insert a professional registration number variable into a message template?
Many clinics/practices like to include the user's professional registration number (for example HCPC number) in email templates, so that when they use a message template, their professional registration number is automatically populated.
Before you get started, you need to make sure that the professional registration numbers are added to your user's profiles. To do this, follow the steps in the article below:
How do I record the professional registration number for a user?
Having completed these steps, all you need to do is add the 'Professional Registration Number' variable to your message template.
To edit a message template, go to 'Manage Templates' for the desired communication type (emails, invoices, consent, appointment communications), choose the template that you wish to edit and then insert the 'User Professional Registration' variable as shown below. Remember to click Save:
Please keep in mind that the variable will be populated with the details of the user creating the message (i.e. the person that you are logged in as).
Before you get started, you need to make sure that the professional registration numbers are added to your user's profiles. To do this, follow the steps in the article below:
How do I record the professional registration number for a user?
Having completed these steps, all you need to do is add the 'Professional Registration Number' variable to your message template.
To edit a message template, go to 'Manage Templates' for the desired communication type (emails, invoices, consent, appointment communications), choose the template that you wish to edit and then insert the 'User Professional Registration' variable as shown below. Remember to click Save:
Please keep in mind that the variable will be populated with the details of the user creating the message (i.e. the person that you are logged in as).
Updated on: 10/01/2025
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