Articles on: Letters & Documents

What variables can be inserted into documents?

The following variables can be added to notes and document templates:


  • Title
  • WUID
  • First Name
  • Surname
  • Name
  • Address
  • Date of Birth
  • Hospital Number
  • NHS Number
  • Postcode
  • City
  • Email
  • Phone
  • Mobile
  • NOK Name
  • NOK Relation
  • NOK Address
  • NOK City
  • NOK Postcode
  • NOK Phone
  • Gender
  • Gender Long
  • Age
  • GP Name
  • GP Address
  • Current Day
  • Logo
  • Practice Name
  • Practice Web
  • Practice Phone
  • Practice Email
  • Practice Address
  • Practice Postcode
  • Next Appt Date
  • Next Appt Time
  • Next Appt Day
  • Next Appt Resource
  • Next Appt Type
  • Next Appt Cost
  • Next Appt Duration
  • Next Appt Loc Name
  • Next Appt Loc Address
  • Next Appt Loc Postcode
  • Next Appt Loc Phone
  • User Name
  • User Specialty
  • User Email
  • User Prof Reg no
  • Custom Fields


The full list of variables available can be found within the VAR dropdown of the editor:



Please ensure you use the VAR dropdown to insert variables into each separate document/note, in the position you would like them to appear. Cutting/copying and pasting variables is not recommended, as you can carry incorrect formatting in the background, which then affects the formatting when you create these for a client.


Updated on: 07/05/2024

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